The Financial Accounting Intelligence software application provides a school system all of the necessary tools to handle the difficult tasks of accountability and financial reporting. All of the modules within the application are tightly integrated and allow for distributed data entry in order to report in the timeliest manner to the District Financial office. All modules are secured both within the operating system requirements and the application level to provide a high level of control and audit reporting.

Our Financial Accounting Intelligence package can run independently or with our Student Information Intelligence package.  If the packages are installed concurrently, many integration features are available that will allow data sharing and eliminate timely double maintenance.  However, if the package is run independently, all functionality except this integration is still available!!

Cash Disbursements & Accruals

• Invoice Entry and Maintenance
• Computerized Check Writing & Registers
• Interface Capability with Laser Printing Solutions
• Direct Interface with Online Purchasing and Payroll
• Check Reconciliation with Electronic Interface Capability
• Accounts Payable Distributions
• Cash Requirements/Available Statement
• Disbursements Journals
• Vendor Payment History
• 1099 Processing
• Electronic Payment Processing
• Cash Transfers

Cash Receipts

• Cash Receipts Recording
• Cash Receipts Journals
• Cash Receipts History
• Vendor Interface
• Multiple Report Options

On Line Requisition/Purchasing

• User Level Account Security
• Budget Balance Security
• Purchase Order Generation
• Multiple Report Options
• Interface with Accounts Payable
• Inventory Interface
• Multiple Approval Levels
• Facility Level Security
• Bid Processing and Analysis
• Multiple Year Entry of Requisitions
• Budget Control
• Budget Balance and Details Display
• Document Workflow Solution Integration (Laser and Fax Generation)

General Ledger

• Financial Reports
• Journal Entry Capabilities
• Multiple Reporting Options
• Interfaces to and from All Other Modules
• User Defined Chart of Accounts
• Online Inquiry
• State Reporting Capabilities
• User Defined Reporting Options
• Accrual Reporting
• Individual Fund and Combined Funds Reporting
• Interface to/from School Nutrition Accounting Intelligence Application
• Interface to/from School Activity Accounting Intelligence Application
• GASB34 Reporting

Budgeting

• Multiple Budget Levels (System, Facility, etc.)
• Accommodates Georgia State Accounting Scheme
• Budget Analysis Interface
• Salary Budget Analysis via Personnel Information and/or Spreadsheet
• Multiple Budget Years Analysis
• Budget Projections
• Online Requisitions/Purchase Order Module Interface
• Line Item Budget Control
• Summary Budget Control
• Budget Amendment Tracking
• Spreadsheet Development and Imports

Payroll

• Multiple Payroll Frequencies
• Cafeteria Plan (Section 125) Processing
• User Defined Deductions
• 941, W2 & 1099 Report & Magnetic Media Capabilities
• Computerized Check Writing & Payroll Registers
• Full Direct Deposit Capabilities
• Web Portal Check Stub View Interface
• Matching Contributions Calculations & Payables Interface
• Payroll History & Distribution Inquiry
• Multiple Retirement Types
• Tax Shelter Annuity Reporting
• Multiple Reporting Options
• Interface Capability with Laser Printing Solutions
• Check Reconciliation with Electronic Interface Capability
• Georgia Merit System Interface Capability
• Time Clock Interface Capability
• Fully Integrated with Human Resources and all other modules
• Exception Payroll Processing
• User Definable Data Areas
• TRS Reporting
• Employee Web Portal Interface
• DCH Open Enrollment Interface
• Automated Salary Accruals

Employee Benefits

• Web Portal Benefits Interface
• Fully Integrated with Payroll and Web Portal modules
• Date Based Activation
• Employee Benefit Definitions
• Third Party Benefit Administrator Exports
• Benefit Open Enrollment with Multiple Benefit Year Capabilities
• Benefit Statements

Human Resources

• Demographic Information
• Track Multiple Certificates & Expirations
• Salary Schedules
• Position Control
• Employee Categorization
• Certified Personnel Information (CPI) Collection
• Salary Distribution by Q.B.E. Code
• Contract and Addendum Printing Options
• Employment History
• Salary and Benefits Budget Analysis
• Automated Budget Preparation
• CPI Reporting Options
• Comprehensive H/R Information Reporting Options
• E. E. O. C. Reporting
• Employment History Tracking
• Employee Emergency Information
• User Definable Data Areas
• Hire from Available Applicant Database
• Applicant Web Portal Interface
• Fully Integrated with Payroll and all other modules
• Multiple Reporting Options
• Employee Photo ID Display Capability
• Substitute Employee Tracking

Workers Compensation

• Incident Tracking
• WC-11 Form Generation
• Paperless Reporting

Employee Attendance

• Leave Accumulation Log
• Attendance Accounting
• Automated Substitute Teacher Payroll
• Sick Bank Capabilities
• Employee Leave History
• Accruals
• Leave Reports Options

Applicant Tracking

• Qualifications
• Certificate Level and Type
• Extracurricular Activity Interests
• Undergraduate and Graduate GPA
• Interview Rating
• Recommendations and References
• Track Correspondence
• Comments Area
• Applicant Web Portal Interface

Professional Development Records

• Class Roster Listings
• Performance-based Check Offs
• Class Completion Dates
• Staff Development Unit Transcripts/DE0224 Forms
• Employee Course History

Fixed Asset Inventory

• Asset Condition
• Purchasing Account History
• Location of Asset
• Tracking of Movement
• Salvage Value
• Repair History
• Barcode Data Entry Capabilities
• GASB34 Compliant
• Depreciation Calculations
• Multiple Reporting Options

Maintenance Requests

• User Defined Work Category Assignments
• Job Costing
• Payroll Interface
• Interactive Status Inquiry
• Inventory Interface
• Job History
• User Defined Priority Assignments

Vehicle Maintenance Reporting

• Track Maintenance by Vehicle
• Provides Maintenance Schedules by Time or Mileage
• Maintenance Forecasting 
• Track Parts Usage and Inventory
• Uses the ATA 8 digit Part Number System
• Tire Tracking Options
• Tire Costing
• Fuel Centers
• Fuel Costing
• Fuel Mileage Tracking
• Detail and Summary Vehicle History Reports

State Reporting

• CPI Reporting – Counts 1, 2, & 3
• DE0046 Budget File Generation
• DE0046 Actual File Generation
• State Audit File Generation
• TRS File Generation
• CS1 File Generation
• GASB34 Integration
• State Merit File Generation
• Department of Community Health File Generation